What to write in a business proposal
Write a business proposal that makes it easy for the client to say yes. Fill in your details below, copy the prompt, and paste it into ChatGPT, Claude, or Gemini.
Business proposals often spend too long on the proposing company's background and credentials before getting to the client's problem. This is backwards: the client cares about their situation first, and your credentials only matter once they believe you understand what they need.
A proposal that converts leads with the client's problem in terms they recognize, shows you understand it clearly, then presents a solution, deliverables, timeline, and investment. Every paragraph earns its place by moving the client closer to a yes.
Share the client, what you are proposing, the problem you are solving, your approach, deliverables and timeline, and the investment. The AI builds a proposal that is clear, persuasive, and focused on the client's outcome.
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Your prompt
Help me write a business proposal. Here are the details: Client or company: [CLIENT] What I am proposing: [SCOPE] The problem I am solving for them: [PROBLEM] My approach or methodology: [APPROACH] Deliverables and timeline: [DELIVERABLES] Investment: [PRICE] Write a professional business proposal with: an executive summary, a problem statement, proposed solution, deliverables and timeline, investment, and a clear next step. Lead with their problem, not my company. 400 to 600 words.
Copy this prompt and paste it into ChatGPT, Claude, Gemini, or any AI tool.
Tips for writing this
- 1Lead with their problem, not your credentials. They care about their situation first.
- 2Include a clear investment section. Hiding or burying the price creates friction and erodes trust.
- 3End with one specific call to action. "Sign by [date] to reserve this project slot" is better than "let me know if you want to proceed."
Common questions
Should a business proposal include my company background?+
Briefly, but not at the start. Lead with their problem and your solution. Put your credentials at the back as supporting context, not as the opening argument.
How do I use this prompt?+
Fill in your details using the form above. The placeholders in the prompt update live as you type. When you are ready, click “Copy prompt” and paste it into ChatGPT, Claude, Gemini, or any AI tool. The AI will write something personalized to your specific situation.
Which AI tool works best for this?+
Claude and ChatGPT both work well. Claude tends to produce more natural, nuanced writing for personal situations. ChatGPT is strong for structured business and professional writing. Try both and keep the version that sounds more like you.
Should I use the AI output word for word?+
Use it as a strong first draft, then edit it to sound like you. The AI gives you the structure and language to work from. Reading it out loud is one of the best ways to catch anything that does not feel natural in your voice.