What to write in an introduction email
Write an introduction email that makes a strong first impression without being too long or too salesy. Fill in your details below, copy the prompt, and paste it into ChatGPT, Claude, or Gemini.
Introduction emails that open with "My name is X and I work at Y doing Z" miss the point of the introduction. The recipient can see your name. They need to know why you are emailing them, not who you are in the abstract.
An introduction that works leads with context: how you found this person, who connected you, or what specific thing you are reaching out about. Your name and role come second, not first. And the ask should be clear in the first or second paragraph, not buried at the end.
Tell the AI who you are introducing yourself to, why you are reaching out, what you do, and what you want from this email. The result is a professional introduction that respects the recipient's time and makes a strong first impression.
Fill in your details
Your prompt
Help me write a professional introduction email. Here are the details: Who I am introducing myself to: [RECIPIENT] Why I am reaching out or the context: [CONTEXT] What I do or my role: [ROLE] What I want from this email (e.g. a meeting, a connection, a response): [GOAL] Write a professional introduction email. Open with context, not pleasantries. Be clear about who I am and what I want. Keep it to 3 short paragraphs.
Copy this prompt and paste it into ChatGPT, Claude, Gemini, or any AI tool.
Tips for writing this
- 1Open with context or a mutual connection, not "My name is X." They can see your name.
- 2State your ask in the first or second paragraph. Do not bury it.
- 3Keep it under 150 words. The goal of an intro email is to start a conversation, not close a deal.
Common questions
How do I introduce myself professionally over email?+
Lead with context: why you are reaching out, how you found them or were referred, one sentence on who you are, and one clear ask. Under 150 words. Do not start with your job title.
How do I use this prompt?+
Fill in your details using the form above. The placeholders in the prompt update live as you type. When you are ready, click “Copy prompt” and paste it into ChatGPT, Claude, Gemini, or any AI tool. The AI will write something personalized to your specific situation.
Which AI tool works best for this?+
Claude and ChatGPT both work well. Claude tends to produce more natural, nuanced writing for personal situations. ChatGPT is strong for structured business and professional writing. Try both and keep the version that sounds more like you.
Should I use the AI output word for word?+
Use it as a strong first draft, then edit it to sound like you. The AI gives you the structure and language to work from. Reading it out loud is one of the best ways to catch anything that does not feel natural in your voice.
Related writing situations
What to write in a networking email
Write a networking email that gets a reply because it gives value first, not just asks for something.
What to write in a cold email
Write a cold email that gets opened, not deleted.
What to write in a follow up email
Write a follow up email that gets a response without being annoying or passive-aggressive.