What to write in a resignation letter
Write a resignation letter that is professional, clear, and leaves the door open. Fill in your details below, copy the prompt, and paste it into ChatGPT, Claude, or Gemini.
Resignation letters sometimes go wrong in two directions: either too brief and cold in a way that closes doors unnecessarily, or so effusive with gratitude that they ring false, especially when the experience was mixed. Both mistakes can leave the wrong impression.
A well-written resignation letter is clear, professional, and proportional. It states your last day early, thanks the company genuinely but without overselling it, offers a smooth transition, and gives nothing away that doesn't need to be said. Short and professional is almost always the right call.
Add your current role, company, manager, last day, reason you're comfortable sharing, and anything you want to acknowledge. The AI gives you a letter that handles the exit gracefully and keeps the door open.
Fill in your details
Your prompt
Help me write a resignation letter. Here are my details: My current role: [ROLE] Company: [COMPANY] Manager name: [MANAGER] Last day: [LAST_DAY] Reason I am comfortable sharing: [REASON] Anything specific I want to acknowledge: [ACKNOWLEDGMENT] Write a professional resignation letter that: states my resignation clearly, gives my last day, thanks the company genuinely (not effusively), briefly mentions my reason if appropriate, and offers a smooth transition. Keep it to one page.
Copy this prompt and paste it into ChatGPT, Claude, Gemini, or any AI tool.
Tips for writing this
- 1Deliver your resignation in person or by video first, then follow up with the letter.
- 2Do not explain your new role in detail. "A new opportunity" is a complete sentence.
- 3Keep the thank you genuine but proportional. Excessive gratitude from a bad experience reads as false.
Common questions
How much notice should I give?+
Two weeks is standard in most industries. In senior roles or specialist positions, four weeks is more considerate. Check your employment contract, as some roles have a contractual notice period.
Do I have to give a reason in my resignation letter?+
No. "I have decided to pursue a new opportunity" is a legally and professionally complete reason. You are not obligated to disclose more.
How do I use this prompt?+
Fill in your details using the form above. The placeholders in the prompt update live as you type. When you are ready, click “Copy prompt” and paste it into ChatGPT, Claude, Gemini, or any AI tool. The AI will write something personalized to your specific situation.
Which AI tool works best for this?+
Claude and ChatGPT both work well. Claude tends to produce more natural, nuanced writing for personal situations. ChatGPT is strong for structured business and professional writing. Try both and keep the version that sounds more like you.
Should I use the AI output word for word?+
Use it as a strong first draft, then edit it to sound like you. The AI gives you the structure and language to work from. Reading it out loud is one of the best ways to catch anything that does not feel natural in your voice.
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