AI Prompts for ChatGPT for Meeting Summaries

I have a recurring [TYPE OF MEETING, e.g. weekly team standup / client check-in / project kickoff] with [NUMBER] attendees. Create a structured note-taking template I can fill in during the meeting. The template should have sections for: key discussion points, decisions made, action items with owners and deadlines, and open questions. Keep it short enough to fill in live.

I am about to paste you raw meeting notes and I want you to process them into a clean summary. Before I do, here is the context: Meeting type: [TYPE]. Attendees: [LIST NAMES AND ROLES]. Main topics on the agenda: [LIST TOPICS]. Key abbreviations or project names you will see: [LIST ANY SHORTHAND]. When I paste the notes, convert them into a structured summary with decisions and action items clearly separated.

Help me write a tight agenda for this meeting so that my notes will be easier to summarize afterward. The meeting is [LENGTH] minutes. Topics to cover: [LIST]. Each agenda item should have a clear owner and a specific outcome we are trying to reach, not just a topic label. Format it so I can use it as the skeleton for my notes during the meeting.

I want every action item from my meetings to follow the same format so ChatGPT can extract them consistently. Suggest a standard format for action items that captures: the task, the person responsible, the deadline, and any dependency on another task. Then show me how to write the same action item in good format versus bad format so I can train myself to take better notes.

Create a reusable summary template specifically for [TYPE OF MEETING, e.g. client status calls / investor updates / sprint retrospectives]. The template should reflect what people in these meetings actually need to know after the fact. Include standard sections that apply to every meeting of this type, with placeholder text showing what goes in each section.

Convert these rough meeting notes into a clean summary. Structure it as: (1) Meeting overview, one sentence on the purpose and who attended; (2) Key discussion points, three to five bullets on what was covered; (3) Decisions made, a numbered list of firm decisions; (4) Action items, each formatted as [PERSON] will [TASK] by [DATE]; (5) Open questions, anything that needs resolution before the next meeting. Here are the raw notes: [PASTE NOTES].

I have a meeting transcript. Summarize it into a document that busy people can read in two minutes. Pull out: the main decisions, the action items with owners, and any significant disagreements or unresolved points. Ignore filler conversation, greetings, and off-topic tangents. Here is the transcript: [PASTE TRANSCRIPT].

Write a single paragraph summary of this meeting that a senior stakeholder who was not in the room can read in 30 seconds. Lead with the most important outcome or decision. Include who owns the next step and when it is due. Do not list everything discussed, just what matters most. Here are the notes: [PASTE NOTES].

Read these meeting notes and clearly separate two things: what was discussed or debated, and what was actually decided. Some topics may have been discussed without a firm decision being made, flag those as open. Format the decisions as a numbered list, each starting with a verb: "Approved", "Agreed", "Decided", "Rejected". Here are the notes: [PASTE NOTES].

My meeting notes are incomplete because I was talking or distracted during parts. Here are the notes I do have: [PASTE NOTES]. Based on what is there, identify the gaps and ask me up to five specific questions to fill them in. Once I answer, produce the complete summary.

Read these meeting notes and extract every action item. For each one, identify: the task, who owns it, the deadline if one was mentioned, and any blocker or dependency. If a task was discussed without a clear owner or deadline, flag it as unassigned. Format as a table with columns: Task, Owner, Deadline, Blockers. Here are the notes: [PASTE NOTES].

From these meeting notes, extract all action items and group them by the person responsible. Each person should see only their tasks. Format it so I can paste each person's section directly into a message to them. Here are the notes: [PASTE NOTES].

Read these meeting notes and identify every question, concern, or topic that was raised but not resolved. For each open item, note: what the question is, who raised it, and what information or decision is needed to close it. This will become the parking lot section of my summary. Here are the notes: [PASTE NOTES].

Here are the action items from our last meeting: [PASTE PREVIOUS ACTION ITEMS]. Here are the notes from today's meeting: [PASTE TODAY'S NOTES]. Which previous action items were completed, which are still open, and which were not mentioned at all? Also list any new action items from today's meeting.

For each agenda item below, write exactly one sentence that captures the outcome: what was decided or what happens next. If no decision was made, say what is still open. Agenda items: [LIST AGENDA ITEMS]. Meeting notes: [PASTE NOTES].

Write a follow-up email to send to all meeting attendees. Use this summary as the source: [PASTE SUMMARY]. The email should: open with one sentence on what was accomplished, include the decision list and action item table in the body, end with the date and topic of the next meeting if there is one. Keep it scannable, with short paragraphs and clear headers. Do not write a long introduction.

Write a brief catch-up message for [NAME / ROLE] who was not at the meeting. They need to know: the key decision that affects them, any action item they own, and what they missed that is relevant to their work. Tone should be direct and friendly, not formal. Use this full summary as your source: [PASTE SUMMARY].

Convert this meeting summary into a Slack or Teams message. Keep it short enough to read without clicking "see more". Use bullet points, not long paragraphs. Lead with the most important decision or action item. Include a link placeholder for the full notes. Summary to convert: [PASTE SUMMARY].

Write a brief upward update I can send to my manager after this meeting. They care about: whether we are on track, any blockers or decisions that need their input, and what the team committed to next. Three to four sentences maximum. Based on this summary: [PASTE SUMMARY].

I run a [CADENCE, e.g. weekly / biweekly] [TYPE] meeting. Create a consistent summary format I can reuse every time. It should have a header with date and attendees, standard sections that apply every week, and a spot for agenda items that change each session. Once I have this template, I will paste rough notes into it after each meeting and ask ChatGPT to fill it in.