AI Prompts for Gemini for Gmail

Write an email to [RECIPIENT TYPE] about [SUBJECT]. Key points to cover: [LIST]. Tone: [PROFESSIONAL / FRIENDLY / DIRECT]. Length: [SHORT / MEDIUM / DETAILED]. End with a clear next step.

Write a reply to this email: [PASTE EMAIL]. I want to [AGREE / DECLINE / ASK FOR MORE INFORMATION / PROPOSE AN ALTERNATIVE]. Tone: [PROFESSIONAL AND WARM]. Keep it concise.

Write a follow-up email to [CONTEXT: A MEETING / A PROPOSAL / AN UNANSWERED EMAIL]. Reference [WHAT WAS DISCUSSED OR SENT]. Propose a clear next step without being pushy.

I received this difficult email: [PASTE EMAIL]. Help me respond in a way that is calm, professional, and addresses their concern without being defensive or agreeing to something I should not.

Write a cold outreach email to [RECIPIENT TYPE] about [OFFER OR REQUEST]. Keep it under 100 words, lead with something relevant to them, and end with a single easy ask.

Summarize this email thread: [PASTE THREAD]. What is the context, what decisions were made, and what are the outstanding action items for me?

I have [N] unread emails on the same topic. Here is what each says: [PASTE OR DESCRIBE EACH]. Synthesize the key information from all of them into one summary.

What is the single most important thing I need to respond to in this email? [PASTE EMAIL]. Give me the key point in one sentence.

This email has buried the ask. What is the sender actually requesting? [PASTE EMAIL]. Summarize the ask clearly so I can decide how to respond.

I have been away for [TIME PERIOD] and have a full inbox. Here are the subjects and senders: [LIST]. Prioritize them for me based on likely urgency and importance.

I need to deliver bad news to [RECIPIENT]: [DESCRIBE THE NEWS]. Write an email that is honest, empathetic, and constructive. Do not bury the main point.

I need to say no to [REQUEST] without damaging the relationship. Request: [DESCRIBE]. Write a polite, firm response that explains the reason and, if appropriate, offers an alternative.

Write an apology email for [WHAT HAPPENED]. To: [RECIPIENT]. I want to acknowledge the issue, take appropriate responsibility, and explain what I will do differently.

This email needs a diplomatic response but I am feeling reactive. Here is the email: [PASTE]. Reframe my situation so I can respond professionally. Draft a response that is measured and constructive.

I need to escalate an unresolved issue to [SENIOR PERSON]. Background: [DESCRIBE]. Previous attempts: [DESCRIBE]. Write an escalation email that is factual, urgent without being aggressive, and clearly states what I need.

Build me a set of email templates for [ROLE / USE CASE, E.G., CLIENT PROJECT UPDATES / SALES FOLLOW-UPS / CANDIDATE STATUS UPDATES]. Each should be warm, professional, and have clear placeholders for personalization.

Write a weekly update email template I can use to update [STAKEHOLDERS] on [PROJECT OR WORK]. Sections: accomplishments, upcoming work, blockers, and asks.

Write a client onboarding email sequence: [N] emails over [TIME PERIOD]. Goals: set expectations, introduce key contacts, and ensure a smooth start.

Create a template for declining meeting requests that is polite and offers an alternative when appropriate. It should not sound like a form letter.

Write a networking follow-up template for after [EVENT / MEETING / INTRODUCTION]. Keep it brief, reference the specific connection point, and leave the door open without being pushy.