AI Prompts for Gemini for Meeting Summaries

I have a [MEETING TYPE, E.G., PROJECT KICKOFF, WEEKLY SYNC, CLIENT UPDATE] with [DESCRIBE ATTENDEES] about [TOPIC]. Write a meeting agenda that is structured to make the meeting easy to summarize afterward: clear agenda items with time allocations, a decisions needed section, and a next steps section built in at the end. The agenda should run [MEETING LENGTH] minutes.

I regularly run [DESCRIBE MEETING TYPE, E.G., CLIENT DISCOVERY CALLS, SPRINT RETROSPECTIVES, STAKEHOLDER REVIEWS]. Create a note-taking template I can use during this type of meeting that captures: the key topics to cover, a section for decisions made, action items with owners and due dates, open questions to follow up on, and any context needed for someone who was not in the room.

I have a meeting about [TOPIC] with [DESCRIBE ATTENDEES AND THEIR ROLES]. The meeting background is: [DESCRIBE CONTEXT, PRIOR DECISIONS, OPEN ISSUES]. Write a two to three paragraph context section I can include at the top of the meeting summary document so anyone reading it understands the situation without needing to attend.

I am running a [MEETING TYPE] meeting with [DESCRIBE TEAM/STAKEHOLDERS] about [TOPIC]. Here is the current situation: [DESCRIBE]. List the specific decisions that need to come out of this meeting and what information or alignment is needed to make each one. I will use this list to structure the meeting and make sure the summary captures the right outputs.

I have a complex [MEETING TYPE] coming up. To make the meeting more efficient and the summary more useful, I want to send a pre-read to attendees. Write a one-page pre-read document covering: the purpose of the meeting, the key questions we need to answer, the relevant background, and what attendees should come prepared to discuss or decide. Context: [DESCRIBE MEETING AND BACKGROUND].

Here is a transcript from a [MEETING TYPE] meeting with [DESCRIBE ATTENDEES]: [PASTE TRANSCRIPT]. Write a structured meeting summary that includes: a one-paragraph overview of what was discussed and decided, a bullet list of all decisions made, a bullet list of action items with the owner and due date for each, and a list of open questions that need follow-up. Do not include everything that was said, only what matters.

Here are my raw meeting notes from a [MEETING TYPE] meeting: [PASTE NOTES]. Extract every action item mentioned, implied, or agreed to in these notes. For each action item, identify: what needs to be done, who is responsible (if mentioned), and the deadline (if mentioned). Flag any action items where ownership or deadline is unclear so I can follow up.

Here are my bullet notes from a [MEETING TYPE] with [DESCRIBE ATTENDEES]: [PASTE NOTES]. Write a clean meeting summary in the format we use for follow-ups: a brief overview paragraph, decisions made, action items with owners, and open questions. Write it for an audience of people who were not in the meeting but need to know what happened and what to do next.

Here is a transcript or detailed notes from a [LENGTH] meeting about [TOPIC]: [PASTE]. Write a one-page summary that a busy executive could read in two minutes and understand: what was discussed, what was decided, what happens next, and what still needs resolution. Prioritize decisions and next steps over discussion detail.

Here is a detailed meeting summary from our [MEETING TYPE]: [PASTE FULL SUMMARY]. Write a three to five sentence executive summary that captures the most important outcomes of this meeting. This will be included in a leadership update. Focus on decisions made, major risks or blockers identified, and the most important next steps.

Write a follow-up email to send to attendees of our [MEETING TYPE] meeting about [TOPIC]. Include: a brief one to two sentence summary of what we covered, the decisions made, the action items with each owner and due date, and any open questions that need resolution before the next meeting. Tone: [DESCRIBE: PROFESSIONAL, CASUAL, DIRECT, ETC.]. Keep it scannable and under 300 words.

Here are the action items from our meeting: [PASTE RAW ACTION ITEMS]. Rewrite each as a clear, assignable task with: a specific action verb, what needs to be done, who is doing it, and the deadline. Format them as tasks that could be dropped directly into a project management tool. Flag any action items that are vague or need clarification before assigning.

In our meeting about [TOPIC], these action items came up but no one was explicitly assigned: [PASTE ITEMS]. Write a follow-up message I can send to the team to assign ownership. For each item, suggest who should own it based on this context about the team: [DESCRIBE TEAM ROLES]. I will confirm before sending.

A key stakeholder missed our [MEETING TYPE] meeting about [TOPIC]. Write a brief summary I can send them that: explains the decisions made and why, tells them any action items that involve them specifically, and flags any agenda items where their input or sign-off is needed. Context from the meeting: [PASTE NOTES OR SUMMARY].

Here are open questions from our last [NUMBER] meetings on [PROJECT OR TOPIC]: [PASTE LISTS OF OPEN QUESTIONS]. Consolidate these into a single list, remove any that have been resolved based on this context: [DESCRIBE WHAT HAS BEEN RESOLVED]. Organize the remaining open questions by priority and suggest an owner for each based on the team context: [DESCRIBE TEAM ROLES].

Create a standardized meeting summary template for [DESCRIBE TEAM OR ORGANIZATION]. The template should cover all [MEETING TYPE] meetings and capture: meeting metadata (date, attendees, type), overview paragraph, decisions made, action items with owners and due dates, open questions, and next meeting date and agenda preview. Make it easy to fill in during or immediately after the meeting.

I use Gemini in Google Meet or Google Docs to summarize my meetings. Write a reusable prompt I can paste into Gemini after a meeting transcript is available that will produce a clean, structured summary every time. The prompt should ask for: overview, decisions, action items with owners, and open questions. Make it specific enough that the output format is consistent across all meetings.

My team runs a daily or weekly standup and I want to summarize the key updates efficiently. Create a standup summary format that captures: what each person accomplished, what they are working on next, and any blockers. Format it so it can be shared in Slack or email in under 60 seconds of reading. Show me what it looks like with sample content.

Create a meeting summary template specifically for client meetings. It should be professional enough to share with the client, but also include internal notes the team needs. Include sections for: what was discussed, client decisions and approvals, our commitments to the client with deadlines, client next steps, and internal-only notes not shared with the client.

Here are my notes from our [SPRINT/PROJECT/QUARTERLY] retrospective meeting: [PASTE NOTES]. Write a retrospective summary that captures: what went well (with specific examples), what did not go well (with root causes where identified), action items to improve for next time with owners, and any patterns from previous retrospectives that are worth noting if relevant. Keep it actionable, not just observational.