AI Prompts for Gemini for Productivity

Here is a document I need to process quickly: [PASTE DOCUMENT OR DESCRIBE IT]. I need to: (1) understand the key points in under 2 minutes, (2) identify every action item or commitment made, (3) flag anything that requires a decision from me. Give me a structured summary with these three sections clearly separated. Keep the summary under 150 words and make the action items specific and assignable.

I am starting a new project and need to get organised. Project name: [NAME]. Goal: [DESCRIBE]. Key stakeholders: [LIST]. What I know so far: [DESCRIBE]. What I still need to find out: [LIST UNKNOWNS]. Help me set up a simple project knowledge base structure that I can maintain in a Google Doc. Include: sections to capture, a template for meeting notes, a decision log format, and a status update template I can use weekly.

My files and documents are disorganised and it costs me time to find things. My work produces these types of documents regularly: [LIST DOCUMENT TYPES]. I work on these types of projects: [LIST]. Help me design a simple folder structure and file naming convention that is easy to maintain and makes finding things fast. Include the naming format with examples, and give me a migration plan for my existing files that I can complete in under 2 hours.

Here is a long email thread or Slack conversation I need to extract clarity from: [PASTE OR DESCRIBE]. I need to understand: what was decided, what is still open, who is responsible for what, and what I need to do next. Give me a clean brief in bullet form. Flag any ambiguities where the thread was unclear and I should follow up.

Here is everything on my task list right now: [PASTE YOUR LIST]. I have [X hours] available today. My most important deliverable this week is [NAME IT]. Help me cut this list down to what I should actually do today. Apply two filters: what moves my most important deliverable, and what has a deadline or dependency that means it cannot wait. Give me a list of 5 tasks maximum for today, in the order I should do them.

I need to send a project update to [AUDIENCE: e.g. my manager, the team, stakeholders]. Project: [NAME]. Status: [ON TRACK/AT RISK/BLOCKED]. What happened this week: [DESCRIBE]. What is coming next: [DESCRIBE]. Any blockers or decisions needed: [DESCRIBE]. Write a project update that is under 150 words, skips the filler, and leads with the most important information. Use the format: status line, what happened, what is next, what I need.

I need to write a [PROPOSAL/REQUEST] to [RECIPIENT] asking for [WHAT YOU WANT]. The context is: [DESCRIBE SITUATION]. The main benefit to them is: [DESCRIBE]. The potential objections are: [LIST]. Write a proposal that leads with the benefit, addresses the objections proactively, and ends with a clear ask. Keep it under 300 words. Do not over-explain or hedge.

Here is a piece of writing I am not happy with: [PASTE DRAFT]. The problem with it is: [DESCRIBE WHAT IS NOT WORKING]. The audience is: [DESCRIBE]. What I am trying to make them think or do: [DESCRIBE]. Rewrite this to fix the specific problems I described. Then tell me the two or three structural decisions you changed and why.

I need to have a difficult conversation with [RELATIONSHIP: e.g. my manager, a team member, a client] about [TOPIC]. What I want to achieve: [DESCRIBE GOAL]. What I am worried about: [DESCRIBE CONCERN]. Give me 4-5 clear talking points for this conversation, an opening line that sets the right tone, and two or three ways the other person might push back and how I should respond to each one.

I am facilitating a meeting for [MEETING PURPOSE]. Attendees: [LIST]. Time available: [DURATION]. The decision or outcome we need to reach: [DESCRIBE]. Write a meeting agenda that is structured to produce that outcome in the time available. Include: a clear opening that frames what we are deciding, time allocations for each section, and a decision-forcing close. Format it so I can send it directly to attendees.

I need to plan [PROJECT NAME]. The goal is: [DESCRIBE OUTCOME]. The deadline is: [DATE]. The people involved are: [LIST WITH ROLES]. The main risks I can see are: [LIST]. Create a simple project plan with: key milestones and dates, the critical path (what can block everything else), a responsibility assignment for each milestone, and the first 3 things that need to happen this week. Keep it practical enough to actually use.

I have been asked to deliver [VAGUE REQUEST] by [PERSON/STAKEHOLDER]. The request is unclear because: [DESCRIBE AMBIGUITY]. Before I start, help me define the scope clearly. Give me the 5 questions I need answered to understand exactly what is being asked, what a successful outcome looks like, and what is explicitly out of scope. Format these as questions I can send to the person who made the request.

I have [TOTAL TIME AVAILABLE: e.g. 6 weeks] to complete [PROJECT]. The final deliverable is: [DESCRIBE]. My weekly available hours are: [X hours]. The key dependencies or external inputs I need are: [LIST]. Break this into a sprint-by-sprint plan with clear goals for each week, so that by the end of each week I have something tangible to show. Flag the highest-risk week and tell me what to do if I fall behind.

Here is a plan I am about to execute: [DESCRIBE PLAN]. Imagine it is 3 months from now and this plan has failed badly. What most likely went wrong? Give me the top 5 failure modes in order of likelihood, and for each one, one specific thing I can do now to reduce the risk. Be pessimistic and specific. I want to find the weak points before they find me.

I am about to launch [PROJECT/PRODUCT/INITIATIVE]. Launch date: [DATE]. Target audience: [DESCRIBE]. Key team members: [LIST]. My main concern is: [DESCRIBE]. Create a launch checklist that covers the 4-6 categories of things that typically go wrong at launch, with specific items under each category. Mark the items that are highest priority and should be completed at least [X DAYS] before launch.

Help me run a weekly retrospective. This week my main goals were: [LIST]. What I actually accomplished: [LIST]. What slowed me down: [DESCRIBE]. What I want to do differently next week: [DESCRIBE]. Based on this, give me: (1) an honest assessment of the week, (2) the one pattern I keep repeating that is costing me, and (3) a specific change to make next week that is small enough to actually stick.

A project I worked on recently did not go as planned. Here is what happened: [DESCRIBE]. Here is what I expected to happen: [DESCRIBE]. Help me run a structured retrospective on this. Identify: what went wrong and why, what I should have seen earlier, what I should do differently next time, and one thing that actually went well that I should repeat. I want useful lessons, not just validation.

I want to build a regular feedback loop so I improve continuously rather than only when things go badly. My main deliverables are: [LIST]. My key stakeholders are: [LIST]. Design a lightweight feedback system I can use with my stakeholders that is not awkward, takes under 5 minutes to complete, and gives me actionable information. Include a cadence and a sample question set I can use.

I want to track my productivity and progress but I am not sure what to measure. My role is [JOB TITLE] and my main goals are: [LIST]. Help me identify 3-5 leading indicators (things I can measure weekly that predict whether I will hit my goals) and 2-3 lagging indicators (outcomes I want to track monthly). For each metric, tell me how to measure it simply and what a good vs. bad result looks like.

I want to set goals for the next quarter that are ambitious but realistic. My main priorities for the business or team are: [LIST]. My current capacity is: [DESCRIBE YOUR WORKLOAD]. My biggest constraint is: [DESCRIBE]. Help me set 3 goals for the quarter with clear success criteria, a rough plan for how to achieve each one, and an honest assessment of what I am trading off to make room for them.