AI Prompts for ChatGPT for Nonprofit

Help me refine our nonprofit's mission statement. Our current mission: [PASTE CURRENT MISSION STATEMENT]. What we actually do: [DESCRIBE PROGRAMS AND ACTIVITIES]. Who we serve: [DESCRIBE BENEFICIARIES]. What change we create: [DESCRIBE INTENDED IMPACT]. The refined mission statement should: be 25 words or fewer, name who you serve, describe what you do for them, and imply why it matters. Write 5 versions ranging from broad to specific, from aspirational to concrete. Avoid jargon like "empower," "leverage," "holistic," and "ecosystem." Test each version against: can a donor repeat this to their friend in a conversation?

Write a beneficiary impact story for our organization. Here are the details of the story: [DESCRIBE THE PERSON OR COMMUNITY, WHAT SITUATION THEY WERE IN BEFORE, WHAT INTERVENTION WE PROVIDED, WHAT CHANGED AS A RESULT]. The story should: (1) open in the middle of a specific, vivid scene that puts the reader in the beneficiary's situation, (2) describe the challenge with specific sensory or emotional detail, (3) introduce our organization's role in one sentence, (4) show the transformation through a specific before-and-after contrast, (5) end with a quote or reflection from the beneficiary. 300-350 words. Use the person's first name only or a pseudonym if asked.

Write a theory of change narrative for our organization. Our population of focus: [DESCRIBE]. Core problem: [DESCRIBE]. Our interventions: [LIST PROGRAMS]. Short-term outcomes: [LIST]. Medium-term outcomes: [LIST]. Long-term impact: [DESCRIBE THE COMMUNITY CHANGE]. Write a 250-word narrative that clearly connects our activities to outcomes and explains the logic of how what we do leads to the change we seek. Include the key assumptions we are making. This will be used in grant proposals and for board presentations.

Write the executive director letter and key narrative sections for our annual report. Key data to highlight: [PASTE OR DESCRIBE: NUMBER SERVED, PROGRAM OUTCOMES, FINANCIAL HIGHLIGHTS, MAJOR MILESTONES, STAFF OR VOLUNTEER GROWTH, MAJOR DONORS]. Our organization: [BRIEF DESCRIPTION]. The letter should: open with a specific story from this year that encapsulates our work, present the year's impact with specific numbers, acknowledge challenges honestly, thank key supporters by name or category, and close with forward-looking optimism about the year ahead. 500-600 words. Warm, personal, and grounded in specific stories and data.

Write the "About Us" page for our nonprofit website. Our organization: [DESCRIBE FOUNDING YEAR, MISSION, PROGRAMS, GEOGRAPHY, TEAM SIZE]. Key audiences for this page: prospective donors, community partners, and people seeking our services. The page should: (1) open with our mission and the need we address, (2) describe our programs and who they serve, (3) share our approach and what makes us effective, (4) include our founding story or key milestone if compelling, (5) close with an invitation to get involved. 400-500 words. Use accessible language; avoid sector jargon. Include natural places where photos or impact stats would go.

Write a year-end direct mail or email fundraising appeal. Our organization: [DESCRIBE]. Key impact from this year: [DESCRIBE SPECIFIC OUTCOMES AND NUMBERS]. Giving opportunity: [DESCRIBE: SPECIFIC PROGRAM THE DONATION SUPPORTS, GIFT MATCHING IF AVAILABLE]. The appeal should: (1) open with a specific story (30-second scene, not statistics), (2) introduce the need and our impact in 2-3 paragraphs, (3) make a specific, tangible ask ("Your gift of $50 will provide [SPECIFIC BENEFIT]"), (4) include a deadline or urgency element, (5) make giving feel easy and impactful. Under 400 words. Warm, direct, and specific. Avoid generic phrases like "your support makes a difference."

Write a major donor cultivation letter to [DESCRIBE DONOR: LONG-TIME SUPPORTER / LAPSED MAJOR DONOR / NEW PROSPECT]. Gift capacity estimate: $[X,000]+. Connection to our work: [DESCRIBE ANY KNOWN INTERESTS OR PAST GIVING]. The letter should: (1) personalize with something specific about the donor or their relationship with us, (2) share a recent program story that connects to their interests, (3) invite them to [SITE VISIT/CALL WITH EXECUTIVE DIRECTOR/PROGRAM TOUR] rather than making a direct ask, (4) include a P.S. that references an enclosed program update or impact card. Under 350 words. This is a relationship-building letter, not a solicitation.

Write an email asking current annual donors to upgrade to monthly giving. Program name: [DESCRIBE YOUR RECURRING GIVING PROGRAM IF IT HAS ONE]. Benefits of monthly giving: [DESCRIBE: PREDICTABLE REVENUE FOR US, CONVENIENCE FOR DONOR, OPTIONAL SMALL GIFT OR RECOGNITION]. The email should: (1) thank them for their past support with a specific reference to impact, (2) explain what monthly giving means for our ability to plan and serve, (3) make the monthly amount equivalent feel smaller than the annual equivalent ($20/month vs. $240/year), (4) include a clear upgrade link/button, (5) acknowledge this is an upgrade ask, not a first-time gift. Under 300 words.

Write a donor thank you letter for a gift of $[AMOUNT] to [PROGRAM OR GENERAL SUPPORT]. Donor name: [NAME OR "VALUED SUPPORTER"]. This is their [FIRST GIFT / ANNIVERSARY GIFT / LARGEST GIFT EVER]. The thank you should: (1) lead with genuine gratitude in the first sentence (not "On behalf of..."), (2) tell them specifically what their gift enables, (3) include one brief story or program update, (4) do not include another ask in the letter, (5) close with personal warmth and an invitation to learn more. Under 250 words. This letter should feel like it came from a real person, not a mail merge.

Write an event invitation for our [DESCRIBE EVENT: GALA, GOLF TOURNAMENT, WALK/RUN, ONLINE AUCTION, VIRTUAL EVENT]. Event details: [DATE, TIME, LOCATION, TICKET PRICE/TABLE PRICE]. What the funds support: [DESCRIBE PROGRAM]. The invitation should: (1) create excitement about the experience, not just the cause, (2) communicate what their ticket price or sponsorship supports specifically, (3) include the event's unique hook or theme, (4) be clear about how to register or purchase tickets, (5) provide a deadline and urgency element. Write a long version (300 words, for print or formal email) and a short version (100 words, for social media and event listing pages).

Write volunteer recruitment content for [DESCRIBE ROLE: FOOD PANTRY VOLUNTEER, MENTOR, EVENT DAY VOLUNTEER, BOARD MEMBER, PRO BONO PROFESSIONAL]. Our organization: [DESCRIBE MISSION BRIEFLY]. What volunteers do: [DESCRIBE TIME COMMITMENT, ACTIVITIES, TRAINING PROVIDED]. What volunteers gain: [DESCRIBE: SKILLS, CONNECTIONS, THE IMPACT THEY WILL SEE]. Write: (1) a social media post for Facebook/Instagram (150 words, conversational, ends with a link CTA), (2) an email to our list (250 words, specific about what the role involves and who it is right for), (3) a one-paragraph description for a volunteer platform listing (100 words, focused on matching the right person).

Write a welcome message for new volunteers at [ORGANIZATION NAME]. The volunteers are: [DESCRIBE WHO THEY ARE AND WHAT ROLE THEY WILL BE DOING]. The message should: (1) express genuine welcome and appreciation for their commitment, (2) set the context for their role and why it matters to our mission, (3) share one short story about the impact volunteers like them have made, (4) provide practical next steps (what to do before their first shift, who their point of contact is), (5) invite them to ask questions. Under 300 words. Warm, specific, and professional. Avoid clichés like "we couldn't do it without you."

Write a letter to a [POTENTIAL/CURRENT] community partner organization: [DESCRIBE PARTNER TYPE: SCHOOL, HEALTHCARE PROVIDER, FAITH COMMUNITY, GOVERNMENT AGENCY, BUSINESS]. Our organization: [DESCRIBE]. Partnership purpose: [DESCRIBE WHAT COLLABORATION YOU ARE PROPOSING OR CONTINUING]. The letter should: (1) open with what we know about their work and why we see alignment, (2) describe the collaboration we are proposing or updating them on, (3) explain the mutual benefit clearly (not just what they can do for us), (4) propose a specific next step (meeting, call, MOU signing), (5) close with our contact information. Under 350 words. Professional but warm tone.

Write the welcome communication sent to new program participants when they are accepted or enrolled in [DESCRIBE PROGRAM]. The participants are: [DESCRIBE POPULATION: YOUTH, ADULTS, FAMILIES, SPECIFIC DEMOGRAPHICS]. The communication should: (1) warmly confirm their enrollment and welcome them, (2) explain clearly what they can expect from the program (what happens first, schedule, location), (3) tell them what they need to bring or do before starting, (4) introduce their program contact, (5) invite questions without creating anxiety. Write in plain language at a [5TH/8TH] grade reading level. Avoid jargon and assumptions about literacy or technology access.

Write a newsletter article updating donors on [SPECIFIC PROGRAM OUTCOME OR INITIATIVE]. Information to share: [DESCRIBE WHAT HAPPENED, WHAT RESULTS WERE ACHIEVED, ANY SPECIFIC STORIES OR QUOTES]. The article should: (1) lead with the most compelling outcome or story, (2) share the data that shows scale or scope, (3) include a brief quote from a participant or program staff (I will fill in real quotes), (4) connect this progress back to donor support without being explicit about the connection, (5) end with a preview of what is coming next. 250-350 words. Engaging and specific. Suitable for email newsletter and print newsletter.

Write the executive director report for a board meeting. Key updates to cover: [LIST PROGRAM HIGHLIGHTS, FINANCIAL UPDATE SUMMARY, STAFFING NEWS, MAJOR PARTNERSHIPS, UPCOMING DECISIONS NEEDED, STRATEGIC PRIORITIES UPDATE]. The report should: be under 2 pages, lead each section with the headline (not the build-up), distinguish between items that are FYI versus items requiring board decision, use a clear structure with headings, and end with a "Decisions Needed This Meeting" section. Write for a board that has high-level governance responsibility and wants the information distilled, not comprehensive.

Write a board recruitment profile for a nonprofit board position. We are seeking candidates with expertise in: [DESCRIBE SKILLS GAPS: FINANCE, LEGAL, MARKETING, FUNDRAISING, HR, SECTOR EXPERTISE]. Our board: [DESCRIBE CURRENT COMPOSITION, SIZE, MEETINGS PER YEAR, TIME COMMITMENT, COMMITTEE STRUCTURE]. The profile should: (1) describe the organization's mission and impact briefly, (2) articulate the specific contribution this board member will make, (3) describe what an ideal candidate looks like (skills, experience, networks, values), (4) describe what board service involves (meetings, giving expectation, give-or-get, committee work), (5) include contact information for questions. This will be used in outreach to prospective board members.

Write a stakeholder communication for this organizational challenge: [DESCRIBE THE SITUATION: STAFF RESIGNATION, PROGRAM CANCELLATION, FINANCIAL DIFFICULTY, PUBLIC INCIDENT, CONTROVERSY]. Our audience: [DESCRIBE: DONORS, BOARD, COMMUNITY, MEDIA]. The communication should: (1) be transparent and timely, not defensive, (2) state what happened factually in the first paragraph, (3) explain the steps we have taken to address it, (4) describe what will change going forward, (5) close with a statement about our commitment and continuity. Under 400 words. Professional, honest, and accountable tone. Avoid minimizing language or passive constructions that obscure responsibility.

Write a one-page strategic plan summary for our organization for [2025-2027/3-YEAR PERIOD]. Our mission: [DESCRIBE]. Strategic priorities for this period: [LIST 3-5]. For each priority, include: the goal, 1-2 key strategies, and the success metrics. Also include: our organizational capacity investments (staffing, technology, systems), our financial growth targets, and a brief statement on our values and approach. This one-pager will be shared with donors, partners, and the board. Write in a format that is visually scannable (headers, short bullets) and communicates ambition grounded in realism.

Write a policy brief advocating for [DESCRIBE THE POLICY ISSUE: FUNDING FOR A PROGRAM TYPE, REGULATORY CHANGE, LEGISLATIVE PRIORITY]. Our organization's perspective: [DESCRIBE YOUR POSITION AND THE EVIDENCE YOU HAVE]. The brief should: (1) state the problem and its scope, (2) describe how the current policy or lack of policy creates this problem, (3) present 3-4 specific policy recommendations with brief rationale for each, (4) cite supporting evidence (I will add specific citations), (5) close with a call to action addressed to [LEGISLATORS, FUNDERS, GOVERNMENT AGENCIES]. 2-3 pages, formal but accessible tone. Include an executive summary at the top.