AI Prompts for ChatGPT for Sales Emails

Write a cold outreach email to [PROSPECT NAME] at [COMPANY NAME]. They are a [JOB TITLE] and their company does [WHAT THE COMPANY DOES]. My name is [YOUR NAME] and I work at [YOUR COMPANY]. We help [TARGET CUSTOMER TYPE] with [SPECIFIC PROBLEM WE SOLVE], and one result we have delivered is [SPECIFIC RESULT OR CASE STUDY]. The email should be under 120 words, open with an observation about their business or role rather than an introduction about us, and close with a single low-pressure question. No bullet points.

I am going to paste the LinkedIn about section and recent activity for [PROSPECT NAME]. Use it to write a cold email that opens with a specific, genuine observation about something they have shared or worked on. Then connect that observation to the problem we solve: [PROBLEM YOU SOLVE]. Keep the email under 100 words. The call to action should be a yes/no question about whether this problem is on their radar. Here is the LinkedIn data: [PASTE LINKEDIN CONTENT].

Write 10 subject lines for a cold email to [PROSPECT JOB TITLE]s at [COMPANY TYPE OR INDUSTRY]. The email is about [WHAT THE EMAIL COVERS]. Subject lines should be under 8 words, avoid words that trigger spam filters like "free" or "guarantee", and feel like something a colleague would write rather than a marketing campaign. Give me a mix of curiosity-driven, result-driven, and direct subject lines. Label each one.

Here is a cold email I have been sending that is not getting replies: [PASTE YOUR CURRENT EMAIL]. Diagnose what is wrong with it in two or three sentences. Then rewrite it so it leads with the prospect's likely problem rather than our solution, removes anything that sounds like a template, and ends with a softer ask. Keep the rewrite under 120 words and explain the main changes you made.

Write a cold outreach email for a prospect who recently [TRIGGER EVENT, E.G., RAISED A FUNDING ROUND / HIRED A NEW VP OF SALES / EXPANDED TO A NEW MARKET]. Their company is [COMPANY NAME] and my contact there is [PROSPECT NAME], who is the [THEIR JOB TITLE]. We sell [WHAT YOU SELL] and this trigger event is relevant because [WHY THIS MOMENT IS A BUYING SIGNAL]. Write an email that references the event naturally in the first sentence and makes the connection to our value proposition feel logical rather than opportunistic.

Write a follow-up email to [PROSPECT NAME] who did not reply to my cold email sent [NUMBER] days ago. The original email was about [SUMMARY OF YOUR ORIGINAL EMAIL]. This follow-up should not repeat the pitch. Instead, add something new: either a relevant piece of content, a quick insight about their industry, or a reframed version of the original question. Keep it under 80 words. End with a different call to action than the original email.

Write a final follow-up email to [PROSPECT NAME] after [NUMBER] attempts with no response. My earlier emails were about [SUMMARY OF WHAT YOU PITCHED]. The tone should be warm, not passive-aggressive. Make it clear this is the last email I will send, give them an easy out, but also leave a small door open if the timing changes for them later. Under 60 words.

Write a follow-up email to send within 24 hours of a [DEMO / DISCOVERY CALL] with [PROSPECT NAME] at [COMPANY NAME]. On the call we discussed [MAIN TOPICS COVERED] and the prospect mentioned their key concern was [THEIR MAIN CONCERN OR PRIORITY]. I want to summarise what we agreed, address their concern directly, and propose a clear next step of [NEXT STEP YOU WANT TO TAKE]. Keep it concise and easy to forward to their team.

I sent a proposal to [PROSPECT NAME] at [COMPANY NAME] on [DATE SENT] and have not heard back. The proposal covered [WHAT THE PROPOSAL INCLUDED] and was priced at approximately [PRICE OR RANGE]. Write a follow-up email that does not sound anxious, briefly restates the value, and asks a direct question to understand where they are in the decision. Avoid phrases like "just checking in" or "following up on my follow-up".

Write an email to re-engage [PROSPECT NAME] at [COMPANY NAME]. We had conversations about [WHAT YOU DISCUSSED] roughly [TIME PERIOD] ago and they went quiet. Since then, [SOMETHING THAT HAS CHANGED: NEW FEATURE, CASE STUDY, THEIR COMPANY NEWS, OR MARKET SHIFT]. Use that change as the reason to reach back out. Keep the tone warm and low-pressure. Do not recap the full history. The goal is to restart the conversation, not relitigate the original pitch.

Write a short email to send alongside my formal proposal document to [PROSPECT NAME] at [COMPANY NAME]. The proposal covers [SCOPE OF WORK]. The prospect's main goal is [THEIR PRIMARY GOAL] and their key concern raised during discovery was [THEIR CONCERN]. This email should take no more than 30 seconds to read. It should reinforce the one outcome they care about most, acknowledge any risk they mentioned, and make the next step clear. The formal proposal is attached, so this email should complement it, not repeat it.

Write a self-contained proposal email (no separate document needed) for [PROSPECT NAME] at [COMPANY NAME]. We are proposing [WHAT YOU ARE PROPOSING] at a price of [PRICE]. The work will take approximately [TIMELINE]. Include a brief summary of the problem we are solving, the deliverables they will receive, the investment, and a clear call to action for how to proceed. Keep the total length to under 300 words. Use short paragraphs, not bullet points.

Write an email to [PROSPECT NAME] that outlines a mutual action plan for moving the deal forward. We are targeting a start date of [TARGET START DATE] and a close date of [TARGET CLOSE DATE]. On their side the key stakeholders are [NAMES OR ROLES]. On our side the key contacts are [YOUR TEAM MEMBERS]. List the three to five milestones between now and close, who owns each one, and the dates. The tone should be collaborative, not pushy. Frame this as a shared plan, not a sales timeline.

The champion at [COMPANY NAME] needs to sell our solution internally to [OTHER DECISION MAKERS, E.G., THEIR CFO AND CTO]. Write an email our champion, [CHAMPION NAME], can forward or adapt to explain the value of our solution to a senior executive audience. Focus on business outcomes rather than features. The key result we deliver is [MAIN OUTCOME]. The investment is [PRICE OR RANGE]. The reason to move now is [URGENCY OR TIMING REASON]. Keep it under 200 words.

My proposal to [PROSPECT NAME] has been out for [NUMBER] days and the deal feels stalled. Write a short email that acknowledges time has passed, asks a direct question about where the decision stands, and makes it easy for them to share any concerns or blockers they have not yet mentioned. The email should feel like it is from a trusted advisor checking in, not a salesperson chasing a number. Under 100 words.

Write an email responding to a price objection from [PROSPECT NAME]. They said approximately: "[PASTE THEIR WORDS OR SUMMARISE THE OBJECTION]". I do not want to discount immediately. Instead, acknowledge the concern, reframe the conversation around the cost of the problem they are currently living with, and offer one alternative if appropriate: either a phased engagement, a smaller starting scope, or a different package. Keep the email under 150 words and do not be defensive.

Write an email responding to [PROSPECT NAME], who told me they are satisfied with their current solution, [COMPETITOR NAME OR CATEGORY]. Do not attack the competitor. Instead, acknowledge their position, ask one question that surfaces a gap or a risk their current vendor may not be covering, and leave the door open for a future conversation. The question should relate to [SPECIFIC WEAKNESS OF COMPETITORS IN THIS SPACE OR COMMON GAP YOU SOLVE]. Under 100 words.

Write an email responding to [PROSPECT NAME], who said the timing is not right and asked me to come back in [TIMEFRAME]. I want to respect that without losing the deal entirely. The email should confirm the follow-up, briefly describe what I will do in the meantime to stay useful to them, and ask one question to understand what would need to be true for the timing to improve. Keep it under 100 words and do not sound like I am trying to change their mind.

Write an email responding to [PROSPECT NAME], who replied to my proposal saying they need more time to think. Rather than pushing, I want to understand what specific aspect they are weighing. Write an email that acknowledges their need for time, lists two or three common areas that people consider at this stage (implementation risk, internal buy-in, budget timing), and asks which of those is most relevant to their situation. Keep it under 120 words.

Write an email to [PROSPECT NAME] who chose [COMPETITOR NAME] over us [TIMEFRAME] ago. I am not reaching out to criticise that decision. Instead, I want to stay on their radar for when circumstances change. Since they made the decision, we have [ONE OR TWO MEANINGFUL UPDATES: NEW FEATURE, NEW CASE STUDY, CHANGED PRICING, ETC.]. The email should be short (under 80 words), acknowledge the decision gracefully, mention what has changed, and invite a brief conversation only if the timing ever makes sense for them.